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2005 City Council Workplan

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2005 City Council Workplan

Work Plan Item

 Responsible Department

 Progress Indicators

Multi-modal Transportation Plan (MMTP)

 

Community Development

 

 

 

With a course correction from the second MMTP Steering Committee meeting in November 2004, the MMTP is on track to be completed in summer 2005. The following milestones remain to be completed:

  • Revise Scope of Work for modification in project direction – January 13
  • Steering Committee meeting #3 – February 10
  • Develop draft plan
  • Steering Committee meeting #4 – March 21
  • Community outreach workshop #3 – April 13
  • Finalize Draft Plan – April - May
  • P&Z/TAB approval – May 2005
  • City Council approval of Resolution– July 12, 2005

 

1 st/2 nd Quarter Progress:

Tasks 1-7 have been completed. All that remains is Task 8, Council approval on 7/12/05 .

Main Street Redevelopment

 

 

Community Development

Council approved Leland Consulting Group to assist the City in preparing a Redevelopment Plan for Main St. from Longs Peak Ave. to 17 th Ave. The following steps are scheduled to occur in 2005:

  1. Orientation, existing conditions and impacts report completed by April 30
  2. Delivery system capacity analysis completed by May 30
  3. Market indicators and trends report completed by June 30
  4. Stakeholder workshops conducted by July 30
  5. Study area investment concepts developed by September 30
  6. Revitalization conditions survey completed by September 30
  7. Redevelopment strategies and actions completed by October 30
  8. Final report presented to City Council in November

 

1 st/2 nd Quarter Progress:

Tasks 1 -3 have been completed. The Advisory Committee has met twice. Community involvement to-date has included small group meetings and one-on-one interviews with members of the development delivery system, merchant surveys, a community meeting, and stakeholder workshops. During the 3rd quarter, alternatives will be developed, key public projects/policies/programs will be identified, and catalyst sites will be evaluated. There will be an additional community meeting during the 3rd quarter as well as additional Advisory Committee meetings.

Urban Renewal Plan to determine boundary for LURA

Community Development

 

 

 

 

 

 

The Council has begun the process of dissolving the existing urban renewal authority by passing an ordinance that formally abolishes the current Longmont urban renewal authority. Six months must now elapse before a new urban renewal authority can be created. In the meantime, an Urban Renewal Plan is being prepared by the Leland Consulting group and will include the following:

  1. Field survey and verification of blight findings to be completed by March 31
  2. Economic and market conditions analysis to be completed by April 30
  3. Opportunities and constraints analysis to be completed by May 30
  4. Working sessions with property and business owners to be conducted throughout the process
  5. Draft urban renewal plan’s financial feasibility analyzed by September 30
  6. Urban renewal plan finalized by October 30
  7. Tax increment financing analysis prepared as part of the urban renewal plan
  8. Final urban renewal plan and financial analyses presented to planning commission and City Council by October 30
  9. Council determines whether to approve urban renewal plan and create new Urban Renewal Authority with the Council has the Board of Directors by November 30

 

1 st/2 nd Quarter Progress:

The field survey information, market conditions and initial redevelopment opportunities have been prepared and reviewed with impacted property owners. There have been three public meetings conducted to involve the property owners in the planning process. To date, eighteen property or business owners have participated in the process.

City-wide Strategic Plan

 

Administration

 

 

 

Focus on Longmont : Share your Vision, Create our Legacy

 

The purpose of the planning effort is to ensure City Council’s vision of Longmont as a vibrant, free-standing community by developing community-supported strategic policies that, if followed, will result in a balance between resources and expenditures to sustain Longmont ’s capacity to provide desired municipal services as we approach build-out of the Longmont Planning Area.

  1. Complete additional interviews to broaden community outreach and involvement. Complete additional 2 nd wave of interviews that are intended to reach out to individuals that are not typically heard from or involved in City planning efforts (February – March)
  2. Conduct Community Conversations that will involve and bring together a variety of community organizations to have discussions about their vision of Longmont ’s future with other groups that they would not typically be in dialogue with. (February 25-April 8)
  3. Conduct the Best in Class Research to seek out and evaluate other communities that are seen as being successful in the core themes being studied in our initiative. (February – March)
  4. Hold the Community Summit where we will invite the community to come together for a full day on April 16 th to share the stories and information learned through our interviews, community conversations and best in class research and map the positive core of Longmont . (April 16)
  5. Complete Phase 1 report and begin transition to Phase 2 – Deliberative Dialogue Process and develop initial issue framing policies and design deliberative dialogue forums. (May – June)
  6. Develop Issue Briefing Booklets and conduct deliberative forums where participants will consider and evaluate what we learned in Phase 1 and begin the process of considering the choices or consequences of policy alternatives that will result in the ability of the City to have the resources in the future to provide the desired municipal services for the community. (May – July)
  7. Prepare draft policies and begin the process of testing up to six policies (July – August)
  8. Conduct community dialogues using a variety of approaches that results in broad community discussion of the policy alternatives. (August)
  9. Refine policy recommendations for consideration by City Council. (August – October)
  10. Prepare and issue Final Report that will describe the entire process, recommended policies, measures for tracking performance on the policies and a high-level analysis of existing consistency with the policies within the organization. (October)

 

1 st/2 nd Quarter Progress:

The Project Leadership and Coordinating Teams have completed tasks 1 – 5 during the first two quarters of 2005. The Council, staff leadership team and community coordinating team members are planning the July 16 and July 30 deliberative forums, where community members will begin the process of considering possible future directions for action and the choices or consequences of policy directions that will result in the ability of the City to have the resources in the future to provide the desired municipal services for the community.

Longmont Multicultural Plan

Community Services

  1. Provide ongoing support to the steering committee that provides oversight to the 2003 – 2007 Longmont Multicultural Plan to help ensure plan implementation and sustain efforts where the people of Longmont are working together as a caring and inclusive community that is proud to embrace, respect and celebrate each other. (1 st – 4 th quarters)

 

1 st/2 nd Quarter Progress:

The Longmont Multicultural Plan Committees have initiated and/or completed the following projects during the first two quarters of 2005: a) planned and coordinated the New Americans Series on February 5, March 12, and April 2; b) worked with the Longmont Museum to assist with Summer Camp transportation, so that more children from diverse ethnic and/or economic backgrounds may be able to attend; c) continued to hold “Tamales and Talk” sessions, including a session with Spangler Elementary School parents and teachers; d) sponsored a public forum with RTD to explore ways to eliminate barriers to accessing public transportation; e) initiated the Promotora program at Salud Clinic and are looking to expand this program to other sites (e.g. Casa de la Esperanza); e) helped coordinate the Longmont Celebrates Cinco de Mayo celebration; f) planning an “education social network day to be held in August that will promote collaboration and sharing of resources within the community.

Neighborhood Revitalization

Community Services

  1. Compile and analyze current Census, crime and code enforcement data for Longmont neighborhoods. (December 2004 – January 2005)
  2. Send survey to selected neighborhoods within the City that reveal higher concentrations of negative Census, crime and code enforcement data. This survey will help determine the neighborhoods’ willingness and capacity to partner with their neighbors, businesses, community organizations and the City to make improvements in their neighborhoods. (February – March)
  3. Identify potential neighborhoods and select one to participate in the City’s second revitalization effort. (March – May)
  4. Work with the selected neighborhood on developing leadership skills and other areas to prepare them for the revitalization process. (June – August)
  5. Develop a neighborhood revitalization plan. (September – December)

 

1 st/2 nd Quarter Progress:

Items 1 and 2 have been completed. Item 3 is in progress. Five neighborhoods have been selected to have the opportunity to apply for the revitalization effort. Those neighborhoods are: Historic Eastside, Historic Westside, Bohn Farm, Loomiller, and 9 th & Hover. Applications will be reviewed by the Selection Committee on July 21. A neighborhood will be selected by the end of July.

7. Vandalism Abatement and Prevention

 

Police

 

  1. Research found few graffiti eradication/prevention programs that were any more effective than what is currently offered through the City’s Graffiti Eradication & Abatement Response Program (G.E.A.R). Exceptions were agencies with full time graffiti units.
  2. Determined that any “Adopt-a-Park” type program will be based on programs offered via the National Crime Prevention Council. They have nationally-known, bilingual, programs with low cost resources to draw upon.
  3. Parks & Forestry asked for input in identifying four parks & park managers to partner w/Police in beginning pilot “Adopt-A-Park” type program in early 2005. Would involve residents living adjacent to parks whenever possible.
  4. Due to significant commitment regarding Underage Drinking Prevention Coalition, Youth Council taking an active role in Vandalism Project was tabled.
  5. Research completed on idea of constructing “Graffiti Walls.” No successful implementation of this idea found. No prevention/deterrence found plus they create a spillover effect into surrounding areas and neighborhoods.
  6. Public Awareness at various levels created and implemented: Civics in Action, Play it Safe, National Night Out, Behind the Badge, Scoop on Vandalism brochure (available throughout City), Newspaper Inserts, City Line, City Talk, Web Site & Student Police Academy classes. Developing an educational/prevention program on vandalism specifically geared to middle school students is pending
  7. Citizen Volunteer Patrol - volunteers selected and equipment/uniforms purchased. Their training begins in January 2005 with anticipated deployment in March 2005.
  8. LCJP continues to be resource to refer vandalism cases to. In 2003, 33 persons completed the program, paid $8,863 in restitution and provided 348 hours of community service. Final 2004 stats pending. Emphasis in 2005 to utilize this resource even more often.
  9. Develop and implement a plan to harden targets of vandalism – pending

 

1 st/2 nd Quarter Progress:

  • From January - May 2005, calls for service related to Criminal Mischief to Motor Vehicles are down 56%. Calls for service related to other types of Vandalism are only up 1%. While calls for service pertaining to graffiti are up 35%, for the 3-month period of March through May, 2005, calls for service are down 18%. Taken all together, calls for service for all types of Vandalism are down 28% for the first five months of 2005.
  • Due to an increase in suspected gang activity, including tagging (graffiti), the gang unit deployed officers on special assignment for several weeks during the 2 nd Quarter. Numerous contacts and enforcement action were taken.
  • The Citizens Volunteer Patrol graduated their first 15 volunteers March 22. Among other duties, they are assigned to patrol parks and other areas of reoccurring vandalism/graffiti
  • The long-awaited Beat Support Team was activated on a permanent basis during the 2 nd Quarter. They are a proactive element of Patrol Services and are assigned to target specific areas to deal with traffic, crime and disorder issues - including vandalism and graffiti.
  • During the 2 nd Quarter, the police department was able to fill the long vacant Crime Analyst position. The Analyst will be tracking vandalism & graffiti trends and “hot spots” will be relayed to Beat Officers, Citizen Volunteer Patrol, Beat Support Team and Gang Unit.
  • Public Awareness efforts continue. It may be necessary to include a vandalism component in the current middle school program, Project Alert, rather than d eveloping an entirely separate educational/prevention program
  • Emphasis to utilize Restorative Justice in many cases, including vandalism, continues. Final 2004 stats will be obtained.
  • The volunteer who was spearheading the effort to create an “Adopt-a-Park” program and target hardening resigned. Efforts in these areas are temporarily on hold.

8. Youth Risk Behavior Survey Response

Community Services

The purpose of this work plan item is to define the strategic focus for youth programming throughout Longmont and the St. Vrain Valley, in response to the 2003 Youth Risk Behavior Survey results.

  1. Identify key planning partners and funding sources. (January – March)
  2. Retain consultant to conduct resource analysis and facilitate planning process. (January – March)
  3. Develop community planning process for entire St. Vrain Valley region with consultant. (January – June)
  4. Complete analysis of services currently available to youth in the St. Vrain Valley. (April – June)
  5. Incorporate data obtained from citywide strategic plan effort into youth planning process. (April – June)
  6. Implement planning process in St. Vrain communities. (July – September)
  7. Complete strategic plan and distribute to communities. (October – December)

 

1 st/2 nd Quarter Progress:

Items 1-3 have been completed by a core planning group that includes our consultants from Conocer, John Creighton and Gretchen Hammer. Item 4 is being initiated in the beginning of July and consultants are in the process of reviewing the data from the citywide strategic plan to extract data that is relevant to this planning process. Item 5 will be completed by mid-July. Items 6 and 7 will be implemented and completed between September and December 2005.

9. DDA Future Capital Projects

Finance/LDDA/Community Development

The City will partner with the Downtown Development Authority (DDA) to determine the most appropriate location for structured parking facilities that may contain commercial and residential uses. This Downtown Parking Structure Master Plan will include the following:

 

  • The City and DDA will share in the costs of a study that will evaluate the potential for locating a mixed use parking structure in the downtown area. Representatives of the impacted businesses and neighborhoods as well as the former Parking Task Force will be asked to participate in the process.
  • An RFP will be prepared that will identify a specific scope of work identifying what is expected of the consultant. Consultant will be selected by March 31.
  • The Consultant will complete the Master Plan with City, DDA, and neighborhoods participation by the DDA’s July meeting to enable a DDA/Council decision on a possible ballot issue.

 

1 st/2 nd Quarter Progress:

Newman, Cavender & Doane have been retained to prepare the Downtown Mixed Use Parking Structure feasibility study and have conducted three public meetings that have resulted in a preliminary analysis of the existing surface parking sites and their suitability for the facility. The former Downtown Parking Task Force is reviewing the Preliminary Assessment report in July and then it will be presented to the LDDA and the City Council at the August 4 th Study Session to decide if the project is feasible to justify asking the property owners to vote on extending bond financing (Tax Increment Financing) to assist in constructing the facility.

10. Aging Population and Health Care

Community Services

To create a strategic vision for Longmont as an elder-friendly community.

 

  1. Work collaboratively with Boulder County aging service providers in establishing the framework for this strategic visioning effort. (January - March )
  2. Incorporate data obtained from citywide strategic plan and the countywide aging services planning efforts into this strategic visioning process. (April - June)
  3. Implement planning process within the Longmont community (July - September)
  4. Complete strategic plan. (October - December)

 

1 st/2 nd Quarter Progress:

Item 1 has been completed. Consultants have been retained. A 50+ person county-wide coordinating team has been assembled. The team met on June 20 and 21 to formulate the overall purpose of this initiative, prepare questions for an interview guide to be utilized, and identify other stakeholders who should be included in the process. One on one interviews will be held in July and August, community gatherings will be held in September, and a two day summit is planned for the end of October.

11. Employee Relations/ Communication

Administration

The purpose of this workplan item is to continuously seek ways to enhance employee relations/communication.

  • Conduct meaningful conversation with employees to identify best practices that will enhance our employee relations/communication. (January - June)
  • Survey other communities to discover best practices that if incorporated into our practices would enhance our employee relations/communication. (January - June)
  • If appropriate, amend the Personnel Rules to formalize identified best practices that will enhance communications and improve opportunities for employee/management interaction.(July - September)
  • Develop a long-term strategy for enhancing employee relations/communication that incorporates findings from citywide initiatives such as theFocus on Longmont : Share your Vision, Create our Legacy” strategic planning effort. (October - December, with on-going implementation)

 

1 st/2 nd Quarter Progress:

An Employee Relations/Communication Steering Committee has been formed with members of the Directors Team, general employees, and Human Resources. This committee held a retreat in early June. Each committee member is currently gathering employee input about what will make an on-going committee successful, and has asked for examples from other organizations. During the 3 rd Quarter, the committee will focus on developing a structure for an on-going committee as well as draft a Personnel Rule change in the form of an ordinance.

12. Water Supply and Storage

Water Wastewater

The purpose of this work plan item is to continue to develop the City’s Water Supply and Storage for the ultimate buildout of the Longmont Planning Area.

 

  • Continue to pursue the Union Enlargement project up to a 13 foot raise option and pursue partnering options. Finalize the Union Reservoir Enlargement Study in the first quarter. Continue to consider options to preserve the reservoir enlargement site and return to City Council if any additional purchase options are available. Work with adjacent property owners, on the west side of the reservoir, who are looking to annex and develop their properties with a goal to achieve outcomes that will compliment both the developments and the enlargement of the reservoir.
  • Continue to fund and participate in the Windy Gap Firming project. Formally inform the Windy Gap Firming Project enterprise that the City of Longmont ’s level of participation in the firming project will be narrowed from 10,000 to 16,000 acre feet to 12,000 to 13,000 acre-feet. Include this participation level in the project’s environmental and permitting efforts. (January – June)
  • Pursue partnering opportunities for the Union Enlargement project and return to City Council for review if any opportunities exist. Pursue acquisition/protection of the pipeline corridor and develop planning, timing and funding for the installation of the Union Reservoir pump back pipeline.
  • Return to City Council for additional direction on the Windy Gap Firming Project after the preliminary environmental study is completed. Complete detailed financial evaluation of the funding approaches that do not include debt financing and present to Council.

1 st/2 nd Quarter Progress:

The Union Reservoir Enlargement Study was completed in the first quarter and reviewed with adjacent landowners on the west side of the reservoir. This effort allowed the landowners to prepare a preliminary development proposal that will be reviewed by the City. This plan both allows the properties to be developed and preserves the ability of the reservoir to be enlarged to the 13 foot raise option. Partnering discussions continue with potential partners. The pipeline alignment for the Union Reservoir Pumpback Pipeline has been determined, with one critical section between WCR #1 and 17 th Avenue preserved with a dedicated easement. A casing pipe was installed in the second quarter under 17 th avenue before the recent paving of the new roadway section to allow for future installation of this pipeline without disturbance of the new roadway.

The project participants for the Windy Gap Firming Project were informed of Longmont ’s decision to participate in the project at the 12,000 to 13,000 acre-foot level. Participation levels for all participants in the project were finalized in the second quarter with the preliminary EA submitted to the US Bureau of Reclamation for review. It is hoped a response to the preliminary EA can be obtained in the third quarter so that preparation of the final EA can begin in the 4 th quarter of 2005.